Privacy Notice

This Privacy Notice describes the information we, The Atlantic Institute, collect from you as you use this website, how we use that information and our legal basis for doing so. It also explains whether and how that information may be shared and your rights and choices regarding the information you provide to us. 

This Privacy Notice applies only to the information that we obtain through your use of www.atlanticfellows.org. It does not apply to any other information we collect or any websites linked to from this one.

All data we gather will be processed in accordance with our policy and UK data protection legislation or the appropriate legislation depending on where you are located.  

Who are we?

The Atlantic Institute is based at Rhodes Trust, of South Parks Road, Oxford, OX1 3RG, United Kingdom. As such we will keep safe any personal details that you give to us in line with the UK Legislation on data protection. For the purposes of this legislation, the Rhodes Trust (based in the UK) is the “data controller” of the personal data held by the Atlantic Institute. 

What information do we collect about you and how is it used?

In order to provide you with the best possible experience when using this website, we will collect and process certain information. Depending on your use of the website, this may include:

  • Newsletter – if you choose to sign up to our newsletter via the website, we will collect your name and email address, and your information will be added to a mailing list to receive the newsletter. When you receive the newsletter, please note that certain information may be collected such as whether you have opened the newsletter or clicked on any links in the newsletter. This information is used in aggregate to improve our newsletters. The legal basis for this processing is your consent, which you will provide at the time of subscribing.
  • Contact information – if you choose to contact us using the contact form on the website, we will collect your name, email address, organisation and any information you provide in your message. We will use this data solely in connection with responding to your query. The legal basis for this processing is your consent, which you will provide at the time of submitting the form.
  • Usage data – when you visit the website we will store information about your visit such as the website from which you visited us, the parts of the site you visit, the date and duration of your visit, your anonymised IP address, information from your device such as device type and operating system. We process this usage data using Matomo Analytics for statistical purposes, to help us improve our site. If you wish to opt out of this tracking, you can do so below, but please note that all data collected is anonymous.

Sub-processors and third parties

When you visit our website, we use the following third-party services which may store collect personal data:

  • Matomo Cloud – Usage data is stored and processed by Matomo Cloud, in order to analyse information about how you interact with our website for statistical purposes. The processing of this data is governed by a data processing agreement between the Rhodes Trust and Matomo Cloud. Their privacy policy can be found at https://matomo.org/matomo-cloud-privacy-policy/ and the data processing agreement can be found here https://matomo.org/matomo-cloud-dpa/
  • Campaign Monitor – We use Campaign Monitor to manage our communications with you. If you sign up to our newsletter, your contact details will be stored and processed by Campaign Monitor, for the purpose of sending you the newsletter. Their privacy policy can be found here https://www.campaignmonitor.com/policies/#priv-section-3

Wherever a processor or sub-processor processes data on our behalf, we ensure that the third-party is compliant with relevant data protection legislation and that we have a data sharing agreement in place.

Transfers out of the EEA

We will not transfer any of your data outside the EEA without your explicit consent, or in accordance with one of the methods or derogations approved by the UK regulator of information rights, the Information Commissioner’s Office (ICO). 

Your rights

Under data protection law you have various rights in relation to the information we hold about you, including:

  • to access the data concerning you;
  • to be informed about the way we might process your data and for what purpose;
  • to correct or update data about you that is inaccurate;
  • to restrict or limit the ways in which your data is processed;
  • to object to the processing of your data;
  • to request deletion of your data;
  • to obtain a copy of your data in a transferable format; and
  • to withdraw your consent, where consent is being relied upon.

If you wish to exercise any of these rights, please contact our Data Protection Officer by email at data.protection@rhodeshouse.ox.ac.uk or by post at The Rhodes Trust, Rhodes House, South Parks Road Oxford, OX1 3RG, United Kingdom.

If you have any concerns or queries that we are unable to resolve, you have the right to refer these to the UK Information Commissioner on 0303 123 1113 or at www.ico.org.uk, where you will find further guidance about your rights. However, the ICO recommends that at first instance you seek to resolve matters with us directly.

Security measures and Data Retention

We take the security of your personal data very seriously. In addition to the security measures imposed on users by the systems where your data is held, users accessing the data (including when this is from outside the UK or the EEA) accept contractual obligations to protect the security of any personal data held.

We will only retain your personal data for as long as there is a lawful reason to do so, which may include the length of your relationship with the Atlantic Institute, and reasonable period thereafter (for example, by reference to legal limitation periods).

Cookies

We use cookies (small data files transferred onto computers or devices by websites) to enhance functionality on our site. You can deactivate or restrict the use of cookies by changing the settings of your web browser. A full list of the cookies used on our website can be found below. For more information on managing cookies, please visit https://www.allaboutcookies.org/. 

Cookies Info

Opt-out of website tracking

If you wish to opt out of your anonymised usage data being processed by our Matomo Analytics tool, please do so below.

Changes to this notice

The Atlantic Institute reserves the right to revise this Privacy Notice from time to time.  We encourage you to view this notice from time to time to ensure you are aware of any amendments.